Administrative Assistant

Pay: $18-22/hr

On-site M-F 8-5

Location: Kearny Mesa, San Diego

Temp-to -Hire

Position Summary

We are looking for a highly organized Administrative Assistant to support daily operations and assist with coordinating the relocation of household goods and personal belongings for our members. The ideal candidate is customer-focused, detail-oriented, and able to effectively manage multiple tasks in a fast-paced environment. Previous experience in transportation, logistics, or moving services is preferred.

Primary Responsibilities

• Provide administrative and operational support to management and team members.
• Coordinate customer move activities involving household goods and personal effects.
• Serve as a point of contact for customers, ensuring a positive and professional experience.
• Maintain accurate records, customer files, and documentation.
• Review, verify, and process customer paperwork for completeness and accuracy.
• Answer inbound phone calls, respond to emails, and provide timely follow-up.
• Perform data entry and maintain information within company systems.
• Manage schedules, appointments, and administrative workflows.
• Prepare reports, correspondence, and other business documents using Microsoft Office applications.
• Safeguard confidential information and handle sensitive data with discretion.
• Adapt to changing business needs and shifting priorities.
• Work collaboratively with internal teams to support operational goals.
• Complete additional duties and special projects as assigned.

Required Skills and Qualifications

• Strong customer service and interpersonal communication skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail and accuracy.
• Ability to prioritize responsibilities and manage multiple assignments simultaneously.
• Effective organizational, problem-solving, and time-management skills.
• Comfortable working independently and as part of a team.
• Experience answering multi-line phone systems, typing, and performing administrative functions.

Education and Experience

• High school diploma or GED required.
• Minimum of one year of administrative support and customer service experience.
• Prior experience in the transportation, logistics, relocation, or moving industry is required.

Drug Screening and Background check required.